BookWorks manages the complete fuel wholesale cycle for petroleum jobbers: rack pricing, order management, BOL processing, multi-state tax reporting, and real-time margin analysis — all in one fully integrated platform.
Fractions of a cent per gallon determine whether you're profitable or not. Rack prices change hourly. Tax rules differ in every state. BOLs need to match receipts exactly. Generic accounting software was never designed for this — BookWorks was.
See how it works →BookWorks tracks cost at the terminal, freight, taxes, and customer price simultaneously — so you see your actual margin on every order before the truck rolls, not after the month closes.
Pulse integration reads photos and PDFs of BOLs automatically and imports them as shipments or receipts. Terminal contracts, supplier portals, and DTN feeds update pricing without manual input.
Native reporting for 32+ states including PA, VA, TN, IN, AL, and GA — with the exact government forms your states require, updated as regulations change. No third-party tax module required.
Click any category to explore the specific features BookWorks delivers for your wholesale fuel distribution operation.
BookWorks supports every pricing structure petroleum marketers use — from simple rack-plus contracts to complex zone matrices, customer-specific markups, and special spreads. Pricing updates flow automatically from DTN and supplier portals, keeping your books current without manual entry.
From sales order creation through BOL receipt, BookWorks tracks every gallon through your supply chain. Pulse automation eliminates manual BOL data entry entirely — photos and PDFs are read and imported automatically. The system also supports transferring shipments from one BookWorks instance to receipts in another, enabling multi-entity and inter-company operations.
Freight in petroleum distribution is complex — base rates, minimum quantities, stop fees, load fees, surcharges, and tax on freight all interact in ways generic accounting software can't handle. BookWorks calculates each component correctly at the line-item level, including tax on freight when applicable.
BookWorks tracks physical inventory across terminals, bulk plants, trucks, and customer tanks with a clear distinction between tank readings (total volume at location) and adjustments (shift in quantity). ATG integration provides real-time data from a wide range of monitoring systems.
BookWorks handles the full complexity of consignment ownership tracking and commission site operations — from rack-to-jobber and jobber-to-dealer consignment structures through ATG-driven auto-ordering, commission calculations, margin splits, and seamless AR for all parties.
BookWorks includes a comprehensive library of petroleum-specific reports — all exportable to Excel. Margin reports now include customer rebates, discounts, and supplier discounts for true net margin analysis. Tax reports cover 32+ states with the exact government forms required.
Motor fuel tax compliance is one of the most operationally burdensome requirements petroleum marketers face. BookWorks generates the exact government forms required in each state — updated with every regulatory change — with no third-party tax module required.
Recent additions include Indiana GT-103DR, MF-360, SF-900; Pennsylvania DMF-26, PA USTIF Throughput; Alabama Hardship Tax; and Georgia MFD 2025. Virginia and Tennessee support was also added in recent releases.
Highlighted states have active native tax form support. Contact us for complete state coverage list. For operators requiring additional tax automation, BookWorks also integrates with Avalara and Husker.
Pulse integration reads BOL photos and PDFs automatically and imports them directly into BookWorks as shipments, receipts, or payment records — eliminating hours of manual data entry per day for high-volume wholesale operations.
DTN and supplier portal feeds update rack prices automatically. Terminal contracts and fees are applied in real time.
Order is created with automatic pricing, freight calculation, tax application, and credit limit check — before it dispatches.
Pulse imports the BOL automatically. Gallons are matched to the purchase order and inventory is updated instantly.
Driver delivers via MobileConnect. Final gallons confirmed, freight locked, and invoice generated on completion.
Invoice auto-generates with full cost breakdown, taxes, and freight. Delivered via email with QR code portal link.
BookWorks ingests and automates all operational and accounting workflows behind DTN — Pricing, BOL, Supplier Invoices, Supplier Drafts, Credit Cards, and Loyalty transactions handled end-to-end without manual intervention.
BookWorks integrates with PriceEasy to push rack-based pricing from BookWorks directly to the pump — keeping street prices, contract prices, and cardlock prices in sync with your back-office rates without manual updates.
Native support for BizSpeed, FleetPanda, and RowLogic delivery and field mobility platforms — full API configuration and bidirectional order exchange between BookWorks and each platform.
AI-powered document reading for BOLs, shipment paperwork, and payment records. Photos and PDFs are read and imported automatically — no manual data entry required.
Automated supplier cost imports from major terminal portals. Terminal contract terms, pricing, and invoice data flow directly into BookWorks receipts and AP.
Integrates with Gilbarco VeederRoot, Red Jacket, Otodata, Insite360, and others. Real-time tank level data drives automatic delivery scheduling and inventory reconciliation.
Driver delivery confirmation, customer self-service portal with order placement and CardPointe payments, and field sales order generation — all in one Progressive Web App.
BookWorks includes a comprehensive set of petroleum-specific reports — all exportable to Excel — or create your own in Crystal and soon, AI generated reports.
We'll show you BookWorks running a wholesale fuel operation that matches yours — your product mix, your pricing structure, your states. No generic demo decks.
Or email sales@keyinfotech.com · Birmingham, MI 48009
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